Event Accessibility Checklist

This check list will help you make your event more accessible.

Before the event

  • Ask attendees to advise of any accessibility requirements when registering so that these adjustments are managed as a part of the event.
  • Ensure that guests and participants can register for the event in a range of ways, including by telephone, by email or online. If using an online form or third party booking service, make sure it is accessible.

General

  • Ensure that your event venue is accessible. Is there parking available? Do the elevators have Braille signage?
  • Book Auslan interpreters as needed, and reserve seats in front to enable a clear view for people who are deaf and hard of hearing
  • Choose a venue that can be easiily accessed by public transport
  • Avoid strobe lighting or flashing lights
  • For ticketed events, Companion 
  • Make sure your venue understands the laws surrounding service animals in Australia.

Accessibility for people with reduced mobility

Ensure:

  • Entrances, lifts, ramps and corridor widths comply with Australian Standards
  • Automatic doors at entrance
  • Wheelchair ramp to stage (if required) complies with Australian Standards
  • Adjustable height microphones, or lapel microphones if required
  • Wheelchair accessible bathrooms
  • Sufficient space between tables for wheelchair access
  • Table height accessible to wheelchair users
  • Refreshment tables/buffets accessible to wheelchair users
  • For standing events, provide some chairs for people who may experience fatigue.

Accessibility for people who are deaf or hard of hearing

  • Hearing loop installed
  • Auslan interpreter provided
  • Live captioning of the event
  • All videos captioned.

Accessibility for people who are blind or have low vision

  • Written material available in alternative formats, as required, before and after event (e.g. Braille, large print, audio, electronic)
  • Braille signage, for example on doors and bathrooms
  • Even lighting throughout venue
  • Signage, presentations and written material have accessible contrast levels
  • Guide dogs are accommodated (this includes having an easily-accessed grassy area nearby for breaks)
  • Venue is clear of obstacles and that trip hazards such as cables, etc, are moved or taped down.

Access for people with mental illness

  • Guests have access to a separate, quiet area when needed
  • Ensure stressful situations are avoided (for example, overcrowding, loud noises, stressful activities)

Access for people with intellectual disability

  • Written material available in plain English/Easy English alternatives
  • Wayfinding materials are simple and easy to read (clear directions, appropriate signage)