Event Accessibility Checklist
This check list will help you make your event more accessible.
Before the event
- Ask attendees to advise of any accessibility requirements when registering so that these adjustments are managed as a part of the event.
- Ensure that guests and participants can register for the event in a range of ways, including by telephone, by email or online. If using an online form or third party booking service, make sure it is accessible.
- Ensure that your event venue is accessible. Is there parking available? Do the elevators have Braille signage?
- Book Auslan interpreters as needed, and reserve seats in front to enable a clear view for people who are deaf and hard of hearing
- Choose a venue that can be easiily accessed by public transport
- Avoid strobe lighting or flashing lights
- For ticketed events, Companion cards and similar services should be honoured
- Make sure your venue understands the laws surrounding service animals in Australia.
Accessibility for people with reduced mobility
- Entrances, lifts, ramps and corridor widths comply with Australian Standards
- Automatic doors at entrance
- Wheelchair ramp to stage (if required) complies with Australian Standards
- Adjustable height microphones, or lapel microphones if required
- Wheelchair accessible bathrooms
- Sufficient space between tables for wheelchair access
- Table height accessible to wheelchair users
- Refreshment tables/buffets accessible to wheelchair users
- For standing events, provide some chairs for people who may experience fatigue.
Accessibility for people who are deaf or hard of hearing
- Hearing loop installed
- Auslan interpreter provided
- Live captioning of the event
- All videos captioned.
Accessibility for people who are blind or have low vision
- Written material available in alternative formats, as required, before and after event (e.g. Braille, large print, audio, electronic)
- Braille signage, for example on doors and bathrooms
- Even lighting throughout venue
- Signage, presentations and written material have accessible contrast levels
- Guide dogs are accommodated (this includes having an easily-accessed grassy area nearby for breaks)
- Venue is clear of obstacles and that trip hazards such as cables, etc, are moved or taped down.
Access for people with mental illness
- Guests have access to a separate, quiet area when needed
- Ensure stressful situations are avoided (for example, overcrowding, loud noises, stressful activities)
Access for people with intellectual disability
- Written material available in plain English/Easy English alternatives
- Wayfinding materials are simple and easy to read (clear directions, appropriate signage)